How to Calculate Hours Based on a Project with PRTime

In today’s dynamic and fast-evolving business landscape, the precision in tracking and calculating hours devoted to diverse projects is essential. PRTime, an all-encompassing, web-based time management application, presents a formidable solution with its “Time Table” functionality. This article meticulously navigates you through the methodology of accurately computing hours for distinct projects utilizing PRTime’s sophisticated features.

Step-by-Step Guide to Using the Time Table Feature in PRTime

Accessing the Time Table

Upon logging into PRTime, navigate to the “Time Table” section. This feature is designed to help you log your working hours on a day-to-day basis. The Time Table presents a monthly calendar view, allowing you to select the current month and start recording your hours for each project.

Logging Hours for a Project

  • Selecting a Project: Click on the day you worked on the project. If you are involved in multiple projects, click the “Add Project” button. This allows you to select and assign different projects to specific days.
  • Entering Hours: For each project, enter the number of hours worked on that particular day. This can be done by clicking on the project row for the respective day and entering your start and end times, or the total hours worked.

Tracking Cumulative Hours

As you diligently log hours, PRTime meticulously auto-calculates and prominently displays the aggregate hours for each project at the apex of the Time Table. This dynamically updating total offers you a transparent and detailed perspective of the time allocation for each project over the course of the month. Furthermore, this feature enhances your ability to monitor ongoing projects, facilitating efficient time management and aiding in strategic planning for future tasks.

The Time Table’s intuitive design not only simplifies the tracking process but also provides valuable insights into your work patterns, enabling you to optimize productivity and effectively allocate resources across various projects. This continuous, real-time overview is instrumental in maintaining an accurate account of billable hours, ensuring that all efforts are appropriately logged and accounted for, which is paramount in client invoicing and internal project evaluations.

Managing Multiple Projects

If you’re juggling several projects simultaneously, PRTime’s Time Table allows you to manage and log hours for each one separately. This segregation ensures precise tracking and billing for each project.

Reviewing and Adjusting Entries

You can review and modify your entries at any time during the month. This flexibility is crucial for correcting any inaccuracies or updating your hours as projects progress.

Completing the Monthly Time Table

At the end of the month, review your entries for accuracy. Once confirmed, click the “Complete” button. This action notifies the accountant or manager that your Time Table for the month is finalized.

Exporting Data for Reporting

For reporting or invoicing purposes, you can export your Time Table in CSV or PDF formats. This feature is particularly useful for freelancers who need to bill clients based on hours worked or for internal company audits.

Advantages of Using PRTime for Project Hours Calculation

  • Accuracy: By logging hours daily, you reduce the likelihood of forgetting or misestimating the time spent on a project.
  • Flexibility: The ability to add multiple projects and log hours separately for each ensures comprehensive tracking.
  • Convenience: The cloud-based platform allows you to log hours from anywhere, anytime.
  • Transparency: Your logged hours are visible to your employers or clients, fostering trust and clarity.


Calculating hours based on a project has never been easier, thanks to PRTime’s intuitive “Time Table” feature. By following these simple steps, you can accurately track your project hours, ensuring precise billing and efficient time management. Whether you’re a freelancer, a team member, or a project manager, PRTime equips you with the tools you need for effective and accurate time tracking.

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